AI workflow automation
Map repeatable work and automate intake, drafting, routing, approvals, and reporting—with human review where it matters.
- Opportunity mapping
- Decision logic
- Human controls
Automation · AI visibility · Connected systems
Turn operational friction into measurable value.
Kastovia maps costly workflows, connects the systems around them, and builds practical automation with clear controls, ownership, and a business case you can inspect.
One workflowFixed €490 feeFive business days
Illustrative audit modelOpportunity map / 01
01IntakeEmail · Form · PDF
02ClassifyRules + AI assist
03ReviewHuman checkpoint
04RouteCRM · Operations
Manual steps11 → 4
Review controlRetained
DecisionBuild-ready
Illustrative only. Every recommendation is tied to confirmed client inputs and stated assumptions.
Legal entityKastovia Holdings LLC
Entry pointFixed scope before spend
ProductsNotice27 + PixelShrink
DeliveryImplementation remains optional
Technology with product discipline
From scattered work to a system people can run.
Kastovia combines process analysis, information architecture, integration, and software delivery. The aim is not more tools. It is fewer manual steps, cleaner information, and a system your team can understand.
The same company that advises also develops and supports its own software.
Core capabilities
Four ways to remove friction and create leverage.
Every engagement starts with a concrete operating problem and ends with defined artifacts, ownership, and next steps.
Structured data & AI visibility
Organize company, service, product, and source information so search systems and answer engines can interpret it more reliably.
- Entity architecture
- Structured content
- GEO readiness
Systems integration
Connect websites, CRMs, email, spreadsheets, databases, and APIs so information moves once and arrives where it is needed.
- Integration maps
- Data movement
- Failure handling
Product & internal tools
Design focused software around a real operating need, from internal dashboards to market-ready digital products.
- Requirements
- UX and delivery
- Launch discipline
A focused first engagement
One workflow. Five business days. A decision you can act on.
For €490, Kastovia analyses one repeatable workflow, models the cost of its current friction, and specifies a practical automation path.
- Current-state workflow map
- Workload and cost model
- Automation blueprint with human checkpoints
- Prioritized first build scope
- 45-minute executive readout
Automation Profit AuditK / 01
€490
Fixed fee · one defined workflow
5business days
01decision package
45minute readout
Products by Kastovia Holdings LLC
Shipped products, visible in market.
Owning software keeps every recommendation grounded in release, privacy, support, compatibility, and maintenance constraints.
27Notice27
Stable 1.2.0 · WooCommerce · €29
Put the EU guarantee notice where shoppers can see it.
Self-hosted WooCommerce software for placing the harmonised EU legal-guarantee notice on selected purchase surfaces, with 24 supplied language files and no shopper tracking.
Implementation software, not legal advice or certification.
Verified storefront placement
PixelShrinkAvailable on Google Play · Android
Make every image fit—without sending it away.
Resize, crop, compress, verify, and share photo batches on-device. Originals stay untouched and there is no account to create.
On-device processing · Permanent Pro unlock
Selected work
Products and systems you can inspect.
Two released software products and the productized analysis system behind Kastovia’s fixed-scope audit.
View the full project index ↗01 · Released product · WooCommerce
Notice27
A narrow compliance implementation problem became a self-hosted product with explicit placement controls, 24 supplied language files, and no shopper tracking.
5 surfacesView project ↗02 · Released product · AndroidPixelShrink
An Android utility that turns vague upload restrictions into a controlled local workflow: resize, crop, compress, verify, and share.
On-deviceView project ↗03 · Productized service · Delivery systemAutomation Profit Audit
A repeatable five-day analysis system for deciding whether one business workflow is worth automating—and what the first controlled build should contain.
5 daysView project ↗Latest insights
Useful answers before the sales conversation.
Practical guides for automation, information architecture, and focused product decisions.
01Automation strategy
Browse all insightsA practical guide to AI workflow automation
3 min read · Read ↗02Business caseHow to build an automation ROI case
2 min read · Read ↗03AI visibilityStructured data for clearer AI visibility
2 min read · Read ↗How Kastovia works
Structured from first question to handover.
Each stage reduces uncertainty. The work stays legible to the people who will approve, operate, and improve the system.
Discover
Define the objective, current workflow, constraints, and success measure.
Architect
Map the target state, integrations, controls, data flow, and ownership.
Deploy
Build, test, document, and hand over an operable system.
Trust through specifics
Clear scope. Traceable claims. Visible boundaries.
Credibility should come from details that can be inspected—not vague claims.
Registered and accountable
Legal entity, identification number, registered office, terms, and contact details are public.
Scope before spend
Fees, deliverables, assumptions, and exclusions are agreed before work begins.
Human control where it matters
AI-assisted workflows include defined review points for sensitive decisions.
Products you can inspect
Live software, demonstrations, privacy information, and release evidence provide tangible proof.
A useful first step
Start with one workflow worth improving.
Tell us where time is being lost, which systems are involved, and how often the work repeats.